One On One Meetings Template

One On One Meetings Template
One On One Meetings Template from

In any organization, effective communication is crucial for success. One on one meetings provide a platform for managers and employees to connect, discuss goals, provide feedback, and address any concerns. To ensure these meetings are productive and efficient, it is essential to have a template that outlines the agenda and structure. In this article, we will provide a comprehensive one on one meetings template that can be used in any organization.

Table of Contents

  1. Agenda
  2. Goal Setting
  3. Feedback
  4. Addressing Concerns
  5. Tracking Progress
  6. Development Opportunities
  7. Action Plan
  8. Follow-up
  9. Wrap-up
  10. Conclusion


The first item in the one on one meetings template is the agenda. This sets the structure for the meeting and ensures that all important topics are covered. The agenda may include items such as:

  • Review of previous meeting’s action items
  • Goal setting
  • Feedback
  • Addressing concerns
  • Tracking progress
  • Development opportunities
  • Action plan
  • Follow-up
  • Wrap-up

Having a pre-determined agenda helps both the manager and employee prepare for the meeting and ensures that all relevant topics are discussed.

Goal Setting

One of the main purposes of one on one meetings is to set and review goals. During these meetings, managers and employees can discuss short-term and long-term goals, identify any obstacles, and come up with strategies to overcome them. Goal setting ensures that everyone is aligned and working towards the same objectives.

It is important to ensure that goals are SMART (Specific, Measurable, Achievable, Relevant, Time-bound) and that progress is tracked regularly. This helps to keep employees motivated and accountable for their work.


Feedback is a crucial component of one on one meetings. Managers should provide constructive feedback to employees, highlighting their strengths and areas for improvement. This feedback should be specific and actionable, helping employees to grow and develop in their roles.

Employees should also have the opportunity to provide feedback to their managers. This can include suggestions for improvement, concerns, or ideas for the organization. Creating an open and honest feedback loop fosters a culture of continuous improvement.

Addressing Concerns

One on one meetings provide a safe space for employees to voice any concerns or issues they may be facing. Managers should actively listen and address these concerns, providing support and guidance where needed. It is important to create an environment where employees feel comfortable speaking up and seeking help when needed.

Tracking Progress

Regularly tracking progress is essential to ensure that goals are being met and that employees are on track. Managers should review key performance indicators (KPIs), discuss any challenges, and provide guidance to help employees succeed. This helps to identify any gaps and take corrective action if necessary.

Development Opportunities

One on one meetings provide an opportunity to discuss and plan for employee development. Managers can identify areas for growth, provide resources or training opportunities, and support employees in their career progression. This helps to foster a culture of continuous learning and development within the organization.

Action Plan

At the end of each one on one meeting, it is important to create an action plan. This outlines the next steps and ensures that any agreed-upon actions are followed through. The action plan should include specific tasks, deadlines, and responsibilities.


Following up on the action plan is crucial to ensure accountability and progress. Managers should regularly check in with employees to see how they are progressing, provide any necessary support, and address any challenges. This helps to keep the momentum going and ensures that goals are being achieved.


The wrap-up phase of the one on one meeting is an opportunity to summarize key discussion points, clarify any action items, and ensure that both the manager and employee are on the same page. This helps to solidify the meeting outcomes and provides a clear path forward.


One on one meetings are a vital tool for effective communication and employee development. By following a comprehensive template that includes agenda, goal setting, feedback, addressing concerns, tracking progress, development opportunities, action plan, follow-up, and wrap-up, organizations can ensure that these meetings are productive and contribute to overall success.